Transactional and other personalized emails

Sending messages through MailUp from an external application allows you to take advantage of:

The use of dynamic fields (or dynamic tags) allows you to send individual email messages containing some personalized content. These messages - often transactional emails - typically consist of a template plus some personalized fields: for example, a password reminder, a form submission confirmation, an order confirmation, and so on.

MailUp can manage the whole process automatically:

MailUp can send transactional emails in two ways:

By using the method used to send confirmation messages

MailUp sends a confirmation message to subscribers through an automatic procedure. Subscription can take place in two ways:

The content of the subscription confirmation message can be edited, so to make it correspond to the template of the message you want to send (there is only one confirmation message for each list, but you can set up multiple lists within your MailUp account).

The confirmation message can be personalized with the recipient's personal data by using dynamic fields (up to 40 available when purchasing the Marketing+ package).

These emails can also contain a link triggering an action (opening of a messages page and automatic sending of another email), through the use of SUB link. A specific list can be created for the purpose, and each list can have a different sender address. 

By using Web services

A web service allows the immediate sending of a single message. This procedure is much more flexible, but it is paramount to follow the instructions provided in the section describing this function.

The WS_MailUpSend.SendSingleNewsletter method allows to send an email message with the indication of subject, recipients and contents. 

When using SendSingleNewsletter(), the best practice is to use predefined messages with dynamic sections, and not to create a brand new newsletter for each call. In this case MailUp would keep on using space to store the new content, which can negatively affect performance for your MailUp account. If you are in need to send hundreds (or more) of fully personalized transactional messages and you cannot use a predefined message, please contact us

Bulk email messages

This section describes the different ways through which MailUp can be used to send email messages to groups and lists of users without accessing the administration console. The methods described above can be used to send individual, personalized messages, such as transactional emails. However, if the goal is to send large amounts of messages or DEMs, the best practice to follow is described below.

Some possible scenarios are presented here - with the indication of the web services to be used - as examples of common scenarios. This is in no way an exhaustive overview of all the possible scenarios.

Please note that these cases do not talk about authentication. Please refer to the related documentation for details on authentication.

Case 1: email message and recipients exist in the MailUp admin console

You may want to send a message to a group of users and both the message and the recipients list are already available in the MailUp console.

  1. If the message has to be sent to all the recipients in a list the suggested method is WS_MailUpSend.SendNewsletter method. Parameters "send_to = ALL" , list ID, message ID and time and date of sending must be specified. Message and list IDs can be found at the page Settings > Codes Tables  in the MailUp console, or using GetLists() and GetNewsletters() methods.
  2. If the recipients are just some groups in a list, when calling the SendNewsletter() method the group IDs must be specified as well.
  3. If the users share data that can be extracted using one of the MailUp filters (personal data, activity and geolocation filters, available in the Marketing+ package) when calling the SendNewsletter() method the filter to be applied must be indicated as well. Filters can be used in addition or as an alternative to groups. The great advantage of using them lies in the fact that all the users matching a certain condition are automatically included in the filter results, whereas a user must be inserted into a group for group membership.


It is imperative that you do not use SendSingleNewsletter() in place of SendNewsletter(): the first one has to be used only for transactional emails, as described above. Use of SendSingleNewsletter() for the purpose of sending bulk email messages will trigger a send block on your account and may lead to account termination.


Case 2: not all recipients exist in the MailUp admin console

Similar to Example 1, but in this case a group of recipients has to be imported as well. Some of these recipients might be already subscribed in MailUp due to a previous signup to a newsletter, some others might be new subscribers. Here below some alternative solutions are listed:

  1. Through WS_MailUpImport methods a new temporary group is created (CreateGroup(groupName)) and a group of recipients is imported to it (StartImportProcess(groupID, recipients,…)). This operation may last several minutes, depending on how large the group is, and it can be monitored using GetProcessDetails(). Once the import is finished, SendNewsletter(groupID) method can be used to perform the sending. At the end of the process the group which was created for the purpose must be deleted using DeleteGroup()

  2. The procedure described here above is less effective when there are large amounts of data to be imported, so it may be useful to use an alternative procedure that provides for a "bulk" import from a file following an input via web service. SendMessageNL(fileName, listId, messageId, timeDateSending,) method allows to schedule a sending for the desired time and date, then asynchronously executes the following operations:
    1. Creation of a temporary group named "Automatic NN", where NN is a progressive number
    2. Import to this group of the recipients indicated in the file
    3. Sending of the message at the scheduled time and date

SendMessageNL is often the best option for a fast bulk import and sending but users should be aware of some known limitations


Case 3: creating and sending a message via the MailUp API

In some cases it may be necessary to import into MailUp a message created using an external system. The CreateNewsletters() method allows the creation of a new message where the parameter to be passed is the body of the message (html, text or URL that points to the html file).
It is also possible to use the SendNewsletterFast() method, which conveys to a single call the information that can be drawn from the calls to CreateNewsletters() and SendNewsletter() methods.

It is imperative that you do not use SendSingleNewsletter() in place of SendNewsletter(): the first one has to be used only for transactional emails, as described above. Use of SendSingleNewsletter() for the purpose of sending bulk email messages will trigger a send block on your account and may lead to account termination.

Please take care when using methods that creates a new message on MailUp admin console (i.e. each call to CreateNewsletters and SendNewsletterFast, but also calls to SendSingleNewsletter when content is not based on existing message ID). 
The greater is the number of messages and the higher is the load on MailUp admin console, leading to slowering access time to web pages and response time of web services. Please use alternative solutions
provided in this page or contact us if you have to make more than ten actions of this type per day

Case 4: cloning a message to track separate mailings

Most customers need to track campaign results. When the same message is sent more than once (three different times, to three different groups), statistics are accumulated and pertain to all mailings, not the three individual mailings. To get around this issue, you can make a copy of a message by cloning it using the CloneMessage() method: once the copy has been created, the sending can be performed as described above as this is treated as a completely new mailing for a completely separate message (even if the actual message being sent is identical to another one). 

Note that when using web services it is not possible to manage the import of external campaign codes: this operation requires an import via batch FTP. More on this.

Case 5: massive sending of personalized messages via Web Services

If you are in need to send a high number of personalized messages through the API, please contact us. We can create custom MailUp configurations for you that will address your needs. For example, we worked with a Web site that needed to send hundreds of thousands of personalized alerts on a daily basis, and needed to do so through the MailUp API. 

Case 6: handling bulk mailings via FTP instead of using Web Services

Batch FTP ZIP is a special configuration that can be optionally set up on your MailUp account that which allows you to import via batch a zip file containing the recipients list, the html message to be sent, and a configuration file that defines the mailing details (date, time and so on). Please note that this is not a standard service and is available for an extra charge. For technical details see Batch FTP ZIP: create and send a message via FTP 

Best practices for sending text messages (SMS)

Please refer to this page

Best practices for management of recipients, lists and groups

Please refer to this page